Policies

COOKIE POLICY
PRIVACY POLICY
WEB SITE TERMS OF USE

COOKIE POLICY

The law requires us to tell you about cookies used on this site.

What are cookies?

Cookies are small text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies do different jobs, like building visitor statistics, letting you navigate between pages efficiently, remembering your preferences and generally improving your web site experience.

We can split cookies into 4 main categories:

Category 1
Strictly necessary cookies
By using our website and online services, you agree that we can place these types of cookies on your device.
These cookies are used to remember your preferences and to facilitate moving around a website which operates secure (or login-protected) area of a website.

Category 2
Performance cookies
By using our website and online services, you agree that we can place these types of cookies on your device.
These cookies collect information about how visitors use a website. For example, they measure which pages visitors go to most often and if they get error messages from web pages. These cookies do not collect any information that identifies a visitor: information these cookies collect is aggregated and anonymous; it is used to provide general visitor statistics and improve how a website works.

Category 3
Functionality cookies
By using our website and online services, you agree that we can place these types of cookies on your device.
These cookies allow the website to remember choices you make (such as your user name and password) and provide enhanced, more personal features.

Category 4
Targeting or advertising cookies
We do not use this type of cookie on our website.
These cookies are used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign.

You can find more information about cookies by visiting www.allaboutcookies.org.

PRIVACY POLICY

This privacy policy template is based on a free document supplied by The Legal Stop Limited through its website www.thelegalstop.co.uk Your privacy is important to the Didymus Trust. We are committed to safeguarding the privacy of our website visitors; this privacy statement sets out how we will treat your personal information.

PERSONAL DATA COLLECTION

The Didymus Trust may collect, store and use the following kinds of personal information:

information that you provide to us for the purpose of contacting us or applying for a grant;
any other information that you choose to send to us;
information about your computer and about your visits to and use of this website (which may include your IP address, geographical location, browser type and version, referral source, entry page, exit page, length of visit, number of page views, route taken through this website, and similar information).

USING PERSONAL DATA

Personal information submitted to us via this website or directly via email or post will be used for the purposes specified in this privacy statement or in relevant parts of the website.

We may use your personal data to:

enable your use of the services available on the website;
improve your browsing experience;
to process grant applications;
send you general non-marketing communications;
send you email notifications related to a grant application;
fulfil statutory obligations;
deal with enquiries and complaints made by or about.

JUSTIFICATION

This information is processed according to Article 6 of the General Data Protection Regulation for the following reasons:

as necessary for the performance of tasks carried out in the public interest, in this case the disbursement of funds to a variety of charitable organisations who meet the Didymus Trust’s charitable objects;
as necessary in the pursuit of the legitimate interests of the charity, in this case, to acquire the information necessary to process grant applications
for compliance with legal obligations, in this case to provide full and accurate information to the Charity Commission and Companies House concerning the Trustees of the Trust.

RETENTION PERIOD

The Didymus Trust reserves the right to hold data related to grant applications for archive purposes and in order to facilitate a high standard of due diligence which will enable the charity to continue to fulfil its charitable objects.

PERSONAL DATA SECURITY

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

The Didymus Trust will store all the personal data you provide on its secure cloud based services including Salesforce, Form Assembly, Google Mail, Microsoft Windows 10, and website on WordPress and an additional back up on a hard drive.

DISCLOSURES

We may disclose information about you to any of our employees, Trustees, officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this privacy statement. We currently reserve the right to pass information provided to us by applicants to other Trusts and Foundations.

In addition, we may disclose your personal information:

to the extent that we are required to do so by law;
in connection with any legal proceedings or prospective legal proceedings;
in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk); and
to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
Except as provided in this privacy statement, we will not provide your information to third parties.

CROSS-BORDER DATA TRANSFERS

Information that the Didymus Trust collects may be stored and processed in and transferred between any of the countries in the EU in accordance with this privacy statement. In addition, personal information that you submit for publication on the website will be published on the internet and may be available around the world.

YOUR RIGHTS

You may instruct us to provide you with any personal information we hold about you. Provision of such information will be subject to:

the supply of appropriate evidence of your identity.
If you have concerns about we use your data, you have the right to complain to the Information Commissioner’s Office.

PRIVACY STATEMENT UPDATE

We may update this privacy statement from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes.

We may also notify you of changes to our privacy statement by email.

OTHER WEBSITES

The website contains links to other websites that are not under the control of and are not maintained by the Didymus Trust. We are not responsible for the content or reliability of the linked websites. The Didymus Trust provides these links for your convenience only but does not endorse the material on these sites.

CONTACT US

If you have any questions about this privacy statement or our treatment of your personal information, please write to us by email to [email protected].

WEB SITE TERMS OF USE

This website is operated by Didymus. These terms of use govern your use of our website. We may amend these terms of use from time to time, and the revised version will be effective when displayed here.
We aim to ensure that the information published on this website is accurate and consistent with current knowledge and practice. However, knowledge and practice is constantly evolving and individual cases may require specific advice that cannot be addressed through this website. Accordingly, this website is provided for information only.
You acknowledge and agree that Didymus will not be responsible for any claims, losses or damages (whether direct or indirect) arising out of or relating to the use of or reliance on the contents of Didymus except to the extent that such liability cannot be excluded by law.
You shall not reverse engineer, decompile, copy or adapt any software or other code or scripts that form part of our website nor attempt to transmit to or via our website any information that contains a virus, worm, Trojan, or other harmful or disruptive component.
We cannot guarantee uninterrupted access to this website, or the sites to which it links. We accept no responsibility for any damage arising from the unavailability of this website or the information it contains.
This website contains links to other sites. We are not responsible for the content of any third party website.
You may create hypertext links to our website, but we ask that any links openly acknowledge Didymus.
If you submit personal information to us through this website, it will be used in accordance with our privacy policy.
The internet is not a secure medium for communication. We cannot guarantee that any information you submit to us through our website or by email will arrive safely or be secure from interception by third parties.
Nothing in these terms of use shall exclude our liability to you for fraudulent misrepresentation by us or our employees or for death or personal injury resulting from our negligence or that of our employees.
Material contained in our website is copyright © Didymus except where otherwise stated. You shall not copy, reproduce or redistribute any material contained in our website.
These terms of use shall be governed by and interpreted in accordance with the laws of England and Wales and you agree to submit to the non-exclusive jurisdiction of the courts of England and Wales in respect of any disputes which may arise in relation to our website.